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HR Coordinator CLOSED


POSITION DESCRIPTION

Position Title: HR Coordinator
Reports to: President/Owner
Date Description Developed:  August 2009
Exemption Status: Part Time Non-Exempt, approx. 20 hours/week

 

POSITION SUMMARY

Reporting directly to the CEO this position is responsible for administrative support to achieve the mission of Kandy Weaver & Associates, LLC.  The HR Coordinator will serve as a member of the HR team and support the organization is providing human resource best practices to its clients and administrative support to the HR team.

 

Responsibility 1:  Human Resources Support                      40% of Time

 

  • Responsible to assist in supporting client projects in areas of job description, recruitment, policy and procedure and general human resource support.
  • Assists HR team with administrative support assigned to meet client deadlines and within the scope of the client contract.
  • Provides back up support to other team members.
  • Proofreads documents (handbooks, presentations, etc)
  • Schedules and follows up with interview schedules and other client meetings

 

Responsibility 2:  Data Management                                    40% of Time

  • Working with team members, assists with the maintenance of the data management system to track client information.
  • Assists with the management of client files and training file information.
  • Monitor and update website as necessary.
  • Responsible for the data entry of KWA documents to client management system
  • Interfaces with technical support to translate ideas into strategy and practice
  • Sends out monthly HR Tips to client base.
  • Maintains and updates Tips data base.

Responsibility 3:    General Administrative Support                20% of Time

  • Process client assessments
  • Copies and binds handouts for presentations
  • Attends weekly staff meetings and takes minutes
  • Other duties as assigned

 

Knowledge & Experience Requirements:

  • Excellent typing and general office skills. Proficient PC skills including e-mail, spreadsheet, graphics, etc., record keeping.
  • Ability to handle multiple tasks simultaneously.
  • Strong written communication and able to write appropriately for the needs of the audience.
  • Organized and detail oriented.
  • Must be able to work independently.
  • Must be willing to adapt to change and assist in the positive progress of the company.
  • Ability to handle several simultaneous tasks while maintaining a professional demeanor.
  • Must be willing to work under the direction of multiple supervisors.
  • Able to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
  • Able to write reports, business correspondence and procedure manuals.
  • Good interpersonal and communication skills.
  • Flexible attitude, able to independently look for ways to help others.
  • Must be able to use independent judgment
  • Excellent customer service skills
  • Strong working knowledge of wage and employment law practices
  • Working familiarity with the following: Word, Excel, Power Point, Publisher and e-mail programs
  • Human resources coursework preferred

 

Working Conditions:

  • May be required to work occasionally in evenings and weekends.
  • Flexible work schedule.
  • Virtual office

Essential Functions: The Americans with Disabilities Act (ADA) considers "essential functions" as one of the following:  1)  the reason the position exists; 2) there are limited number of other employees available to perform the function; 3) highly specialized duties, and the person is hired for this special expertise

  • May require long periods of sitting in front of a computer. Hours are flexible, depending upon projects and deadlines.
  • Frequently involves sitting.
  • Involves light physical activity performing non-strenuous daily activities of an administrative nature.